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Scan Icon

Nav Menu » Scan

Click Scan from the Nav Menu on the left-hand side of the screen. This will take you to the Scan Items screen. You may Scan Item(s) or manually enter a barcode(s). The software will let you know how many items you have scanned so far. From the Scan screen, you may choose to have your Scanned Items appear at the Top or Bottom of the list by clicking the appropriate radial button (Add To Top or Add To Bottom). Once you have scanned your Items, you can do a Mass Disposal of Items – Drugs for example, or you could Check Out numerous Items at once. Simply select the Items you're interested in, then click the Actions box and make a selection.

To view an individual Item, click the View box next to the Item you’re interested in looking at to bring up that particular Item's information. Otherwise, you may highlight the Item(s) you’re interested in by clicking the checkbox (to the left of View) and then choose from the Actions, Reports, or Export menus. You may also choose to customize your personal view by clicking Menu Customization.

Click Mass Import List to bring up a text area box. You can now type or paste many barcodes into this box for mass population of Items to the Scan screen. When you are finished, click Save to have the barcodes populated.

After scanning and selecting at least 1 Item, from the Actions menu, you can choose from a variety of functions such as Move the Item (to a more permanent Storage Location inside your evidence room, or Checking the Item out etc.

If you would like to run a Report or Print a Label, on the Item(s) you just scanned, click the Reports box to bring up a list of Reports or Labels you can choose from.

Clicking the Export box will allow you to Export All your Items, or Items you Select to a .csv (comma separated value) file which can be read by Microsoft Excel.

Clicking on Menu Customization will allow you to customize your own Personal View.

Under Views, if you click Duplicate Selected, it will duplicate the page you're currently viewing. Give the 'new view' a required Name. You may then customize it however you wish.

To customize your current view, simply hover over the Options field and check/uncheck the options relating to Column Headers you wish to turn on/off.

If you have created Custom Data (Forms) with Custom Fields and attached them to Cases, you may view those Fields as Column Headers by hovering over Custom Data (Forms) and check/uncheck the options relating to Column Headers you wish to turn on/off. If you don’t want a column displayed, click on its name and it will be removed (not permanently) from the list. It will also be shown with an 'x' next to it.

Scanning Items from another Office or Organization

In the Scan area, you may also Check an Item Out from one Office or Org and Check that Item into another Office or Org. To do that, first Check out an Item. Next switch Offices or Orgs then go to the Scan area. If that Item is from another Office or Org, to the right of Barcodes Scanned, select System from the selectable list. You may then type or Scan the Barcode(s) of the Item(s).

Scanning Items via a Storage Location/Container Barcode

In some cases, there is a need to scan a single Storage Location or Container barcode (which represents all the items within that Storage Location) and have that single scan populate a transactions list. From there you can select all the items in the list and complete a transaction.

To do this, simply click the Location Barcode (radial button) and scan your Storage Location barcode. The Items will then appear in a list.

Printing a Storage Location Barcode for use as a Container Label

Go to Settings > Storage Locations and print a Storage Location Label for the list of items you are going to make a part of the 'container'. This label will go on the container of items.

Enabling Scan by Location to use Storage Location Barcodes as Container Labels

An Org Admin must go to Settings > Organization and find the 'Scan By Location Barcode' section. They must Edit and enable this option for anyone to use Storage Location Barcodes as Container Labels.

Once done, you will now see an option for 'Location Barcode'. Select this option and you will be able to Scan a location barcode and have all the items in that location placed in the list.

Scanning by Serial Number

Simply click the Serial Number radial button and you may then type or scan an Item's Serial Number.

Finally, if you navigate away from the Scan area and return, if you have previously scanned Items, the system will display your list of previously scanned Items and ask if you would like to clear the list.