Not logged in - Login
< back

Searching for Items

Nav Menu » Search \ Items

Click Search from the Nav Menu on the left-hand side of the screen and select Items. This will take you to the Advanced Search Items screen where you can customize your search. Choose from a number of variables depending on what Item(s) you’re searching for.


Fields on the Items Search page

Created By - Choose either ‘equals’ or ‘not equals’, then enter the name of the person who created the case. You may also choose to select ‘Use the logged in user for this search’.

Created Date - The date the Case was created. Click anywhere in the Created Date field to bring up a list of options to choose from. Next, in the box to the right of the Created Date field, there is a Calendar field where you can enter your parameters.

Description - Click anywhere in the Description field to bring up a list of options to choose from. Next, in the box to the right of the Description field, type in your search parameters.

Custody Reason - Choose equals or not equals, then click the box to the right and make a selection.

Recovery Date - Click anywhere in the Recovery Date field to bring up a list of options to choose from. Next, in the box to the right of the Recovery Date field, there is a Calendar field where you can enter your parameters.

Recovered At - Click anywhere in the Recovered At field to bring up a list of options to choose from. Next, in the box to the right of the Recovered At field, type in your search parameters.

Status - Click anywhere in the Status field and choose ‘equals’ or ‘not equals’. Next, in the box to the right of the Status field, you may choose from the menu of options as to whether the Item has been ‘checked in’ or ‘disposed of’ etc.

Recovered By - Click anywhere in the Recovered By field and choose ‘equals’ or ‘not equals’. Next, in the box to the right of the Recovered By field, type in your search parameters.

Storage Location - This is where the Item is currently located. This may be a Temporary Locker, a box on a shelf in your evidence room, or a safe, for example. Click anywhere in the Storage Location field and choose ‘equals’ or ‘not equals’. Next, in the box to the right of the Storage Location field, type in your search parameters. You may also check the Include Sublocations box to include any sublocations in the root Storage Location you selected, in your search.

Category - Click anywhere in the Category field and choose ‘equals’ or ‘not equals’. Next, in the box to the right of the Category field, you may choose from the menu of available options.

Make - Click anywhere in the Make field to bring up a list of options to choose from. Next, in the box to the right of the Make field, type in your search parameters.

Model - Click anywhere in the Model field to bring up a list of options to choose from. Next, in the box to the right of the Model field, type in your search parameters.

Serial Number - Click anywhere in the Serial Number field to bring up a list of options to choose from. Next, in the box to the right of the Serial Number field, type in your search parameters.

Org # - Click anywhere in the Org # field to bring up a list of options to choose from. Next, in the box to the right of the Org # field, type in your search parameters. The Org # is a system assigned number given to all entries. It is the most current ascending, unique number any Item is assigned in the Organization when entered.

Item # - Click anywhere in the Item # field to bring up a list of options to choose from. Next, in the box to the right of the Item # field, type in your search parameters. The Item # (Agency Item Number) is a sequential, ascending number any Item(s) are assigned by the system when they are entered into a particular Case.

Item Belongs To - To update who this Item Belongs To, type a Person’s name for the search.

Custodian - Can be equals to or not equals to the person responsible for this Item. For example, when an Item has been Checked Out.

Tags - A searchable label any User can create (given the appropriate Permissions) that is attached to a Case or Item for the purpose of identification.
Click anywhere inside the "Tags for search" field and start typing to bring up a list of available Tag options (which have already been entered) to choose from.
There are options for "or" and "and" statements where you can choose "This or That" or "This and That".

Offices - Which Office location(s) does this Item pertain to? Click anywhere in the Offices field and choose ‘equals’ or ‘not equals’. Next, click anywhere in the box to the right of the Offices field and select your option(s) from the scrollable menu.

Saved Searches of Cases, Disposals, Check-Ins, Check Outs, Moves, and Transfers - Which Saved Search does the Item pertain to? Click anywhere in the Saved Searches (equals) field and choose ‘equals’ or ‘not equals’. Next, click anywhere in the box to the right of that, and select your Saved Search(s) from the scrollable menu.

Search History \ Update Made By - When the Search History field is turned ‘on’, you may click anywhere in the Update Made By field and choose ‘equals’ or ‘not equals’. Next, in the box to the right of the Update Made By field you can enter your parameters.

Search History \ Update Date - When the Search History field is turned ‘on’, you may click anywhere in the Update Date field to bring up a list of options to choose from. Next, in the box to the right of the Update Date field, there is a Calendar field where you can enter your parameters.

Search in Custom Data \ Form - When the Search in Custom Data field is turned ‘on’, you may click anywhere in the Form field to bring up a list of Forms to choose from.

Search in Custom Data \ Field - When the Search in Custom Data field is turned ‘on’, you may click anywhere in the Field box to bring up a list of options to choose from. To the right of the Field box, you may choose ‘equals’ or ‘not equals’.

Search in Custom Data \ Send Item to Lab (checkbox) - When the Search in Custom Data field is turned ‘on’, if you are sending this item to the lab, make sure the Send Item to Lab box is checked.

Search in Custom Data \ Anything in form (checkbox) - When the Search in Custom Data field is turned ‘on’, you may click the Anything in form (checkbox) to select a search pertaining to anything in the form you have selected.

Buttons on the Search in Custom Data field

+ - Choose the ‘plus’ button on the Search in Custom Data field to add additional forms you can Search and select parameters for.

Buttons on the Items Search Page

Search - Once you have entered all of your parameters, click the Search button to search cases.

Clear - Click this button to reset all parameters.

Save - Click here to save a copy of the Search containing the parameters you’ve chosen.


Sample Searches

Items that were Recovered in a Specific Year (an example is 2020).
       1.       Go

  1. Go to Search, then Items
           2.       Scroll
  2. Scroll to "Recovery Time & Date"


           ◦       use◦       use "between" for the dropdown
           ◦       type◦       type in 1/1/20 for the first date, and 12/31/20 for the second
           3.       Scroll

  3. Scroll down & click "save"
           ◦       I◦       I saved my search a "Items Recovered in 2020"
           ◦       click◦       click "ok"
           4.       Click
  4. Click "Search"