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Searching for Disposals

Nav Menu » Search \ Disposals

Depending on your level of permissions, you may or may not be able to Search for Disposals. Click Search from the Nav Menu on the left-hand side of the screen and select Disposals. This takes you to the Advanced Search Disposal screen. From here, you can customize the search parameters by selecting boxes with the two small triangles (on the right side of the box). Choose from a number of variables depending on what Disposal(s) you’re searching for. When you are finished customizing your search criteria, click Search. This will show the Disposals you searched for.

Clicking the Export box will allow you to export all your Disposals, or Disposals you Select to either a .csv (comma separated value) file, or directly to a Microsoft Excel file (.xlsx).

If you’d like to choose the results you want to export that you found from your search, highlight them by clicking anywhere in their row, then click the Export box and choose either Selected or Selected-Excel.

More information regarding Searches can be found by listening to our webinar:

SAFE Sessions 1 - Advanced Searching @ https://vimeo.com/202443717/e9eb495b03


Fields on the Advanced Search Disposal page

Disposed By - Click anywhere in the Disposed By field to bring up a list of options to choose from. Next, in the box to the right of the Disposed By field, type in a User for your search parameter.

Dispose Date - Click anywhere in the Dispose Date field to bring up a list of options to choose from. Next, in the calendar box to the right of the Disposed Date field, type in a date, or click the calendar icon and choose the Dispose Date you’d like.

Notes - Click anywhere in the Notes field to bring up a list of options to choose from. Next, in the box to the right of the Notes field, type in Notes for your search parameters.

Disposal Method - Click anywhere in the Disposal Method field to bring up a list of options to choose from. Next, in the box to the right of the Disposal Method field, click anywhere in the box to bring up a list of options to choose from such as Auctioned, or Released to Owner.

Offices - Click anywhere in the Offices field to bring up a list of options to choose from. Next, in the box to the right of the Offices field, type in an Office for your search parameter (your default office should already be listed).

Buttons on the Advanced Search Disposal page

Search - Once you have entered all of your parameters, click the Search button to search cases.

Clear - Click this button to reset all parameters.

Save - Click here to save a copy of the Search containing the parameters you’ve chosen.


Sample Searches

Items that were Disposed of in a Specific Year (an example is 2020).
  1. Go to Search, then Disposals
  2. Scroll to "Dispose Date"
    ◦       Use "between" for the dropdown
    ◦       Type in 1/1/20 for the first date, and 12/31/20 for the second
  3. Scroll down & click "save"
    ◦       I saved my search a "Disposals in 2020"
    ◦       Click "ok"
  4. Go to Search, then Items
  5. Scroll to "Saved Searches of Disposals"
    ◦       Use "equals" for the dropdown
    ◦       Click on next dropdown to the right, and select the "Disposals in 2020" saved search
  6. Scroll down & click "save"
    ◦       I saved my search as "Items Disposed of in 2020"
    ◦       Click "ok"
  7. Click "Search"


How to Copy the Previous Search (Items Disposed of in 2020) for other years (an example is 2019).

  1. Go to Search, then Disposals
  2. Click on the "Saved Searches" dropdown and select the "Disposals in 2020" Saved Search
  3. Click on the "Search Parameters" white bar to open up the parameters  
  4. Scroll to "Dispose Date"
    ◦       Keep "between" for the dropdown
    ◦       Change the "2020" in both the first and second date boxes to "2019"
  5. Scroll down and click "save"  
    ◦       Uncheck "Overwrite the existing saved search?"
    ◦       This will make sure your previous search is still saved, but you are creating a new one for this specific year
    ◦       I saved my search as "Disposals in 2019"
    ◦       Click "ok"
  6. Go to Search, then Items
  7. Scroll to "Saved Searches of Disposals"  
    ◦       Use "equals" for the dropdown
    ◦       Click on next dropdown to the right, and select the "Disposals in 2019" saved search
  8. Scroll down and click "Save"  
    ◦       I saved my search as "Items Disposed of in 2019"
    ◦       Click "ok"
  9. Click "Search"